Tax offices warn: on that day you will not send any electronic document

May 29, 2025 Ministry of Finance plans completely disable e-documents.mf.gov.pl platform in duration 13 hours of maintenance work. The break will take time from 7:00 to 8:00. and will affect all users of the strategy – from entrepreneurs rod accounting and accounting offices.

Although the ministry explains the decision to modernise, the scope and duration of the system's inaccessibility may have serious consequences for taxation settlements.

Key strategy not available during highest hours

The planned break is per whole working day, which can seriously disrupt the operation of companies and institutions obliged to submit taxation records on time. The Ministry of Finance confirmed that between 7:00 and 20:00 it will not be possible:

• folding Single Control Files (JPK),
• sending reports and taxation returns,
• use of e-services to contact taxation offices.

According to the Ministry, the work is aimed at improving user comfort and infrastructure modernisation IT. This is part of regular maintenance activities, nevertheless due to their size and length, adequate preparation by taxpayers is necessary.

What papers are restricted?

During the inaccessibility of the e-documents.mf.gov.pl platform, it will be impossible to send a number of key files and reports. The limitation will include:

• JPK_VAT – Single Control File for taxation on goods and services
• JPK_PD – file for income tax
• JPK on request – file sent at the request of the taxation authority
• CUK – transfer pricing information
• ALK – activity location report
• ITP, ITP-Z – related organization transaction information
• PSP, DPI, SME – another reporting and information documents

This means that entrepreneurs and accountants will gotta reorganise schedules their duties and plan the transmission of papers in good time.

Potential hazard to taxpayers

Delay in filing taxation papers may have serious financial consequences. This applies in peculiar to cases where:

• time limit for submission of papers May 29th.,
• the taxable individual planned the shipment of papers last minute,
• accountants and accounting offices service a large number of customers and may not be in time for the shipment before the break.

In utmost cases, failure to submit papers on time may consequence in:

• interest on late payment,
• administrative penalties,
• risk of fiscal control.

Therefore, The Ministry of Finance explicitly recommends prior transmission of all documentsWhich would be in the strategy around May 29. peculiar care should be taken by entrepreneurs accounting quarterly or monthly – the break may coincide with the deadlines for the submission of the JPK and the VAT return.

What should accountants and accounting offices do?

Accounting offices and accounts serving multiple clients they must plan measures in advance to prevent the accumulation of responsibilities on the days following the restoration of the system. Best practices include:

• previous client settlement,
• redeployment of papers to day or 2 before the scheduled break,
• informing customers about possible delays and their consequences.

Companies utilizing external taxation advisers should contact your accountantsto guarantee that the consignment of papers is carried out no later than 28 May.

What about after the job?

According to the Ministry's announcement, the strategy is to stay restored to full functionality at 8:00 p.m. on the same day. However, users should be prepared for increased platform load in the first hours after the break.

In practice, this may mean:

• slower operation of the system,
• problems with the shipping queue of documents,
• possible mistake messages erstwhile trying to log in or transfer data.

Therefore, experts urge that those who did not send the papers before May 29, They didn't wait till the last minute. and sent them as shortly as the strategy is restored.

Future perspective: more automation, but besides breaks

It is worth noting that e-documents.mf.gov.pl platform is 1 of the key pillars of the digitisation of the taxation administration in Poland. The Ministry of Finance has been investing in its improvement and automation for years, which translates into:

• faster processing of data,
• fewer human errors,
• greater control over timeliness of reports.

However, each specified platform requires periodic maintenance. Therefore, akin breaks are expected to happen besides in the future, though possibly in a shorter and little burdensome range.

That's why it's worth getting a habit. not to postpone sending of papers at the last minuteto avoid unpleasant consequences for subsequent planned (or unplanned) strategy downtimes.